Job Description

Manulife is looking for an Executive Assistant and Office Manager to join our team in Ireland. Reporting directly to the CEO, primary responsibilities would be: + Management of the annual calendar, travel and expenses for the CEO + Contact point for key industry relationships e.g. Irish Funds, Basis point + Accountable for the MIM Ireland Business Continuity Plan and testing + Responsible for maintaining and supporting the on boarding procedure for MIM Ireland with Human Resources & Technology teams + Support in office meetings & visitors to the Dublin office e.g. Board members including + Access card management + Maintaining & providing updated FAQ information for visitors + Liaison with Concierge + Management of Document signoff & Register on behalf of MIM Ireland + Ensure all documents presented for CEO (or Director) signature are in good order i.e. reviewed & pre- approved by business & legal teams, as appropriate + Maintain audit trail, on the Executive Office SharePoint site, of each request, approval, & executed version business record + Business Unit Records Coordinator for MIM Ireland + Ensure business unit is compliant with the GWAM Global Records & Information Management Policy to include + Liaison with GWAM Records & Information Team + Coordination of annual attestation for ManCo + Maintenance of Electronic Records Inventory + Implementation of RIM initiatives locally at ManCo level + Management of SharePoint Sites - MIM Ireland / Exec Office / Archive & others as appropriate. + Management of individual SharePoint libraries - including MIMIL Administration & others + Tech Inventory & Management + Laptops / Phones / Peripherals + Local Contact Point re Circuits, Wi-Fi, Printer, MTR Rooms, UPS, etc + Concierge & Landlord Liaison Point + Office Management Responsibilities + Manage key vendor relationships + Facilities management provider & subcontractors + Fire Reports & Actions Arising + Manage the office access system & access cards + Mobile Phones provider + Electricity provider + Catering & Stationary supplies + Cleaners + Other as appropriate + Liaison with MFC Corporate Real Estate Team re. + Periodic Lease Review Negotiation + Manulife Security Audit + Generate & submit monthly attendance report + Maintain & execute other office management procedures as required e.g. visual safety checks, water temp test etc **Requirements** + Seven years' executive assistant experience within asset management or a Management Company. + Third-level university graduate + Requires comfort with a fast-paced environment, constantly seeking ways to improving efficacy and frequency of meetings. + High comfort level with Technology in a Technology led environment + Exceptional Microsoft Office skills & experience including but not limited to Outlook, Word, Excel, PowerPoint, SharePoint, Teams + Proficiency in CWT, Concur, Fusion/ Salesforce, Archer, Adobe Pro, DocuSign an advantage + Highly organized file management especially within complex organizational structures. + Ability to act with discretion and independence with sensitive communications and management of executive calendar for large scale and critical path meetings + Highly organized; especially with digital files and complex organizational structures. + Superior verbal and written skills + Advanced calendar and schedule techniques + Values‐oriented, collaborative start‐up culture with focus on value‐added outcomes at all levels of the larger organization. + International experience with North America and Asia a plus + Details: Regular, Full Time, Dublin, IRL, Weekly Hours 35 **_When you join our team:_** + We'll empower you to learn and grow the career you want. + We'll recognize and support you in a flexible environment where well-being and inclusion are more than just words. + As part of our global team, we'll support you in shaping the future you want to see. **Acerca de Manulife y John Hancock** Manulife Financial Corporation es un importante proveedor internacional de servicios financieros que ayuda a las personas a tomar decisiones de una manera más fácil y a vivir mejor. Para obtener más información acerca de nosotros, visite . **Manulife es un empleador que ofrece igualdad de oportunidades** En Manulife/John Hancock, valoramos nuestra diversidad. Nos esforzamos por atraer, formar y retener una fuerza laboral tan diversa como los clientes a los que prestamos servicios, y para fomentar un entorno laboral inclusivo en el que se aprovechen las fortalezas de las culturas y las personas. Estamos comprometidos con la equidad en las contrataciones, la retención de talento, el ascenso y la remuneración, y administramos todas nuestras prácticas y programas sin discriminación por motivos de raza, ascendencia, lugar de origen, color, origen étnico, ciudadanía, religión o creencias religiosas, credo, sexo (incluyendo el embarazo y las afecciones relacionadas con este), orientación sexual, características genéticas, condición de veterano, identidad de género, expresión de género, edad, estado civil, estatus familiar, discapacidad, o cualquier otro aspecto protegido por la ley vigente. Nuestra prioridad es eliminar las barreras para garantizar la igualdad de acceso al empleo. Un representante de Recursos Humanos trabajará con los solicitantes que requieran una adaptación razonable durante el proceso de solicitud. Toda la información que se haya compartido durante el proceso de solicitud de adaptación se almacenará y utilizará de manera congruente con las leyes y las políticas de Manulife/John Hancock correspondientes. Para solicitar una adaptación razonable en el proceso de solicitud, envíenos un mensaje a [email protected] . **Modalidades de Trabajo** Híbrido

Job Tags

Full time, Temporary work, For subcontractor, Local area, Flexible hours,

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