DNI’s Human Resources Coordinator serves as the administrative support professional for the HR team. This position assists the HR team with employee onboarding, maintaining employee records, ensuring accuracy of HRIS system, and providing HR-related technical assistance to DNI colleagues. The HRC must maintain accurate records and data for benefits/payroll and ensure compliance with all state and federal employment laws.
Essential Functions:
Daily duties include but are not limited to:
• Onboarding new employees in the HRIS systems, including managing the onboarding process with Recruiting, Contracts, and the new employee.
• Ensuring completion and accuracy of employee onboarding paperwork and employee documentation. Maintains accurate and up-to-date human resource files and records.
Files all employee paperwork into personnel and confidential files.
• Updating all information in HRIS system for transfers, salary adjustments, worker type,
position, and status changes. Processes salary change and transfer documentation/letters.
• Responsible for coordinating, tracking, filing, and auditing all I-9 and E-Verify documents.
• Working with HR team to follow up on employee changes, keeps employee tracking spreadsheets updated and make necessary changes in HRIS systems.
• Responding to employment verifications and other department requests for information.
• Coordinating with HR vendors and resources to ensure Employee Handbook remains compliant with various state statutes and federal employment laws.
• Serving as the primary contact for employee support on onboarding/offboarding, timekeeping, and as needed troubleshooting of SyncHR and JAMIS Prime.
• Assist Department of State timekeeping, payroll, and concurrence efforts
Periodic duties include but are not limited to:
• Reviewing payroll to ensure accuracy of timecards and to identify exceptions. Sends aggregate update emails for new hires, transfers, and terms to Payroll/Helpdesk.
• Participating in developing department goals, objectives, and systems; assists in evaluation of reports, decisions, and results of department in relation to established goals.
• Special projects including organizing electronic personnel files, tracking, verifying, and submitting EEO-1 and VETS 4212 information. Provides documentation for audits.
• Working with field personnel to answer HR-related questions and troubleshoot HRIS related issues.
• Assisting employees with benefits questions, 401(k) and insurance documentation.
• Providing clerical support to the HR department. Ensures HR processes are documented and recorded.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements
The Human Resources Coordinator role requires an interest in human resource management.
Customer service and problem-solving skills are critical. This person must demonstrate strong verbal and written communication skills in an office environment as well as the ability to relate to others with empathy and sincerity. Must maintain strict confidentiality with sensitive information.
Equipment/Systems:
This position requires a working knowledge of Adobe and Microsoft Office Suite (especially Outlook, Word, Excel, SharePoint, Teams, and PowerPoint). The position requires the ability to think critically when troubleshooting computer equipment and cloud-based systems.
Preference for those with experience working with various HRIS systems.
Required Education and Experience:
• Bachelor’s degree in Human Resources and 1-2 years’ experience working in an office environment
Work Environment & Physical Demands:
This job operates in a hybrid office/work from home setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This is a largely sedentary role that primarily requires sitting at a desk in front of a computer for long periods of time; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Benefits
Benefits Include:
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