Office Admin & Executive Assistant - Phoenix Job at NucleusTeq, Phoenix, AZ

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  • NucleusTeq
  • Phoenix, AZ

Job Description

Job Overview
We seek an organized, proactive, resourceful Office Administrator to join our team. This onsite job opportunity requires all 5 days in the office. In this role, you will oversee daily office operations, ensuring a well-coordinated, efficient, and welcoming environment. The ideal candidate is a detail-oriented individual with strong communication and multitasking skills who can handle administrative responsibilities effectively while supporting our team and maintaining our office's smooth functionality.

Key Responsibilities

  • Office Management: Oversee daily office operations, manage supplies inventory, coordinate cleanliness, repairs, and overall facility maintenance.
  • Administrative Support: Schedule meetings, appointments, and travel; handle internal communications and correspondence.
  • Record Keeping, Documentation, and Asset Management: Maintain and update office records, files, and confidential information securely; manage and keep records of office assets.
  • Budgeting and Expense Tracking: Track office expenses, manage budgets, and process invoices and reimbursements accurately.
  • Employee Support and Onboarding: Facilitate onboarding, provide new hires with resources, and offer orientation support.
  • Policy Compliance and Office Protocol: Ensure adherence to office policies, procedures, and relevant regulations.
  • Vendor and Supplier Coordination: Manage vendor contracts, coordinate orders, and maintain office supplies and services.
  • Event and Meeting Coordination: Organize meetings, and internal events, and manage logistics for off-site gatherings.

Qualifications

  • Proven experience as an Office Administrator, Administrative Assistant, or similar role.
  • Strong organizational and time-management skills, with the ability to multitask effectively.
  • Excellent written and verbal communication skills.
  • Proficiency in office software (e.g., Microsoft Office Suite).
  • Familiarity with budgeting, expense tracking, and record-keeping.
  • Ability to handle sensitive information with discretion.
  • Bachelor's degree required. 

Job Tags

Full time,

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