Job Description

Job Requisition ID: 47530
Closing Date: 06/06/2025
​Agency:  Department of Agriculture
Class Title: OFFICE SPECIALIST - 30080 
Skill Option:  UMP Certificate 
Bilingual Option:  None
Salary: Anticipated starting Salary (Effective 7/1/2025) $4415 a month; Full Range $4415 - $5926
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:  RC028
Merit Comp Code:  

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Responsible for receiving, reviewing and processing the Hemp program applications
• Assists the Hemp Program with the gathering, tracking, monitoring and processing of information and documents regarding program activity, compliance, etc
• Acts as a liaison between vendors, direct service providers, licensees/registrants and the general public
• Develops spreadsheets, prepares correspondence and maintains data for the Hemp program
• Provides guidance and training to various cannabis personnel regarding Hemp Program systems and procedures
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college and one year of office experience, or completion of high school and three years of office experience, or three years of independent business experience.
• Qualifying state employees in the Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.

Preferred Qualifications

• Prefers experience with presenting complex ideas in clear and concise manner.
• Prefers extensive knowledge of composition, grammar, spelling, and punctuation.
• Prefers extensive knowledge of arithmetic computations.
• Prefers extensive knowledge of office practices and procedures.
• Prefers extensive knowledge of manual and automated office equipment.
• Prefers working knowledge of agency programs, rules, and regulations.
• Prefers working experience to instruct, guide and train others.

Conditions of Employment

• Requires completion of a name-based background screening and self-disclosure of criminal history.
• Requires ability to travel in the performance of duties. Requires appropriate, valid driver’s license.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in
  the job description

Work Hours: 8:00am - 4:30pm Monday - Friday 
Work Location: 801 E Sangamon Ave, Springfield, Illinois, 62702
Agency Contact:  Bureau of Human Resources
Email:  [email protected]
Phone #: 217-785-5099
Posting Group:  Office & Administrative Support

AGR values employees with different backgrounds, life experiences, and talents.

AGR offers a robust benefit package including; 

• Monday-Friday work schedule
• Flexible work schedules in many program areas
• Health, life, vision, and dental insurance
• 12 Weeks paid maternity/paternity leave
• Pension Plan
• Public Service Loan Forgiveness
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn twelve (12) paid sick days annually
• Ten to twenty-five (10-25) paid vacation days based on years of service
• Employees earn three (3) paid personal days pro-rated based on start date
• Thirteen - Fourteen (13-14) paid state holidays annually

If this opportunity appeals to you, please apply today!

This title is within the Upward Mobility Program (UMP) . General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles . To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• [email protected]
• [email protected]

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